Privacy Notice
This Privacy Notice explains what data is collected by the Collaborative OPen Omics (COPO) website service, its purposes, how the data is processed and how COPO keeps it secure.
Please view our Terms of Use regarding the rules and requirements for the use of the service.
Consent
Processing your data is necessary for our legitimate interest of allowing the operation and functioning of COPO. By using our website, you hereby consent to our Privacy Notice and agree to its terms.
Data Collected
COPO adopts appropriate data collection, validation, storage and processing practices as well as security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, Orcid credentials and metadata provided on our service.
Information collected:
Internet Protocol (IP) address
Operating system
Browser
First name, last name and username after you sign into the service with your Orcid credentials
Email address (after you input it in the dialog shown after a first-time access to the service)
Date and time when a profile record and manifests are created or updated
Metadata submitted. Metadata is the essential information about when, where, how and why data has been collected. It can relate to research elements like samples, assemblies, sequencing annotations, barcoding, experiments, reads or runs
If you contact us via email, we may receive additional information about you such as the contents of the message and/or attachments you may send us and any other information you may choose to provide
Usage of information collected:
To utilise Google Fonts, an interactive web directory via Cascading Style Sheets (CSS), which is embedded in the service
To provide the user access to the service
To answer support request sent by the user
To monitor errors and exceptions that may occur during metadata submission
To register your email address with your COPO user account and to submit your email address to public repositories after manifest submissions
To send email notifications when submitted samples have been accepted or rejected by a sample manager
Data Access
Authorised COPO team developers
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Public metadata repositories that COPO relies on to provide the service. They are:
Data Retention
Any personal data (name and email address) and metadata obtained from you will be retained as long as the service is live, even if you stop using the service.
COPO obscures your email address and omits your name from the COPO Application Programming Interface (API) method results after a manifest submission. However, your email address will be submitted to public repositories and will be visible on public records as a metadata submitter.
Access to the web and security logs containing personal data are restricted to the relevant COPO team developers
Questions
Any questions or comments concerning this Privacy Notice can be addressed to us by
Published on: 28-10-2023
Footnotes